Head of Shared Finance Service

At TFP, we make families. We shape fertility journeys around people’s lives. We provide an outstanding customer experience by showing that we care, build trust, deliver our expertise, drive innovation and demonstrate our patients our passion on a day-by-day basis.

The Role:

Lead and continuously enhance the Group’s shared finance services, ensuring accurate, timely, and well-controlled processing across accounts payable, billing, cashiering, and transactional finance. You will be accountable for the integrity of day-to-day financial operations, maintaining robust controls, scalable processes, and high service standards that support both Group Reporting and Operational Finance. This is a pivotal role at the heart of financial control and execution, providing the foundation for effective cash management and operational insight.

This is a part time role working 4 days per week - 30 hours

The position is hybrid working onsite in Oxford 2/3 days per week

We are able to offer some flexibility on these timings for the successful candidate if required.

The Location:

Oxford Fertility was established in 1992 and is one of the UK’s longest standing and largest IVF clinics. Due to the passion, expertise and reputation of our team, the clinic has grown into a leading fertility clinic and offers a full suite of treatment and diagnostic services, including PGT and IVM. Providing treatment to both NHS and private patients. Conveniently located in a business park setting on the outskirts of Oxford, close to junction 8a of the M40, there is ample free parking for staff and patients around the building.

Key Responsibilities:

• Lead, develop, and manage the Shared Finance Services team across Accounts Payable, Billing, Cashiering, and transactional finance

• Set clear objectives, responsibilities, and performance expectations to drive accountability and high performance

• Build a resilient, well-controlled team with strong segregation of duties, cover, and documented processes

• Foster a service-oriented culture with clear SLAs and strong stakeholder relationships

• Oversee end-to-end transactional finance processes, including accounts payable, billing, cash allocation, and banking activity

• Ensure all transactions are accurate, complete, timely, and supported by robust audit trails and controls

• Act as the first line of defence for financial control, maintaining compliance with Group policies

• Take ownership of month-end close outputs, ensuring timely delivery and high-quality data for reporting

• Ensure all key reconciliations are completed, reviewed, and issues resolved promptly

• Drive process improvement by standardising, documenting, and automating finance processes to improve efficiency and scalability

• Strengthen cash control and working capital through disciplined billing, collections, and payment processes, partnering with Treasury and Group Finance

• Lead audit and compliance activity, ensuring readiness, strong documentation, risk mitigation, and effective stakeholder communication

The above will be reviewed as required, in consultation with the post holder. It is offered as a guide to the key responsibilities and duties but does not preclude other projects that may arise as the organisation evolves.

Confidentiality

The post holder must maintain confidentiality of information about patients, staff and other Company business in accordance with the National and European data protection legislation. In circumstances where it becomes known that a member of staff has communicated such information to an unauthorised person, that staff member will be liable for dismissal.

Experience and Qualifications:

Essential:

• Qualified accountant or equivalent strong experience in transactional finance leadership

• Proven experience running shared finance services or similar function

• Strong understanding of financial controls, reconciliations and audit requirements

• Experience leading and developing multi‑disciplinary finance teams

• Highly organised, detail‑driven and control‑focused ·

• Calm, disciplined and delivery‑focused

• Clear on ownership and accountability

• Pragmatic problem‑solver with a strong control mindset

• Collaborative, but willing to challenge when standards are at risk

Desirable:

• Experience in multi‑entity or group environments

• Experience with system implementations or finance transformation

• Healthcare or regulated environmental exposure

• Knowledge of Navision

Salary: Competitive (Depending on experience)

Location: TFP Oxford Fertility

Working Hours: 30

Hours of work: 09.00 – 17.00

Hybrid working: 2/3 days per week on-site in Oxford
Pension: Dual contribution pension scheme

Holiday Entitlement: 27 Days + Bank holidays (pro rata)