HR Administrator - Part-Time

We at TFP, are looking for brilliant minds and passionate hearts to help us shape the future of fertility. We are one of the largest fertility service providers in Europe operating our IVF clinics and egg/sperm freezing banks in the UK, Poland and Netherlands. We have embarked on the mission to use technology to provide patients with a memorable best-in-class fertility journey that leads to the best outcome – starting a family!

At TFP, we offer all our patients the care, understanding and expertise that help to bring dreams to life. We are passionate about what we do, which reflects our commitment to creating lives and changing lives.

Science research and innovation are key to how we work and have led to us pioneering fertility treatment for more than 35 years. Many of our clinicians are internationally renowned specialists and we regularly share knowledge across our clinics to further improve our success.

The Role:

Working in a small team, the role of HR Administrator is integral. With an excellent eye for detail and administration skills, the role is responsible for delivering a quality service to all employees and management throughout the employee life cycle, ensuring data is maintained, accurate information is issued and queries are concluded.   

This is a part-time opportunity working 20 hours per week. Monday to Friday 10.00-14.00

The Location:

The HR team are mostly remote. However, the head office team are based from TFP Oxford Fertility which is conveniently located in a business park setting on the outskirts of Oxford, close to junction 8a of the M40, there is ample free parking for staff and patients around the building. If possible the successful candidate will work onsite with the team once per month. 

Key Responsibilities:

• Process all HR administration across the employee life cycle, ensuring all internal databases maintain consistent and matching real-time information

• Manage the probation periods for all new starters, ensuring appropriate documentation is collated and issued

• Manage the end to end onboarding service for all new starters, delivering an excellent experience for both all new employees and their line managers

• Track and administer all Maternity and Paternity Leave

• Ensure HR-related systems are fully maintained with starters and leavers

• Manage the HR Team inbox to internal SLA’s including issuing relevant queries across the HR team to resolve

• Dealing with appropriate emails with line managers and General Managers

• Maintain our electronic employee files

• Excluding pension, managing all relevant benefits administration

• Run monthly reports post-payroll input to V:LookUp and run comparisons across databases

• Liaise with payroll in all relevant employee information in line with set cut-off periods.

Confidentiality

The role requires a high level of confidentiality and sensitivity of information about employees in accordance with the National and European data protection legislation.

Qualifications and Experience:

Essential:

• GCSE’s

• Key experience in an administration role with high levels of confidentiality

• Experience working with Microsoft Office and some databases

• Excellent attention to detail

• Ability to prioritise and self-motivate to meet target SLA’s

• Comfortable working in a sole role yet part of a team

• Comfortable to ask questions and curious to suggest changes and amendments to processes/administration that provide a better service

• Right to work in the country of application

• Satisfactory criminal record checks

Desirable:

• Administration NVQ or equivalent

• Experience in HR Administration

• VLookUp skills in Microsoft Excel

• Understanding of a HR team and its’ purpose

Location: Remote with an occasional requirement to work from Oxford where possible. 

Hours: Part Time - 20 hours

Monday to Friday 10.00-14.00

Salary: Competitive (Depending on Experience)

Pension: Dual contribution pension scheme

Annual Leave: 27 days + bank holidays (pro rata)